Office Coordinator (Bilingual)

Are you a highly organized professional who enjoys being the go-to person that keeps everything running smoothly? We are seeking a Bilingual Office Coordinator to play a vital role in supporting daily business operations, employee communication, and administrative processes across multiple departments.

This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys variety in their workday, and takes pride in creating an organized and efficient workplace. The ideal candidate is proactive, detail-oriented, bilingual in English and Spanish, and enjoys building positive relationships with employees, vendors, and business partners.

If you're looking for a full-time opportunity where your contributions make a meaningful impact every day, we'd love to hear from you.

Responsibilities:

• Serve as primary office contact for visitors, employees, vendors and business partners both in person and on phone.
• Manage incoming and outgoing mail, deliveries, and shipments.
• Coordinate general office operations, including communications, scheduling, meetings, supplies, facilities support, and vendor relationships.
• Provide administrative support to multiple departments through record maintenance, document management, reporting, data entry, and process coordination.
• Assist with employee-related administrative activities, onboarding support, internal communications, and confidential recordkeeping.
• Support business operations through tracking systems, compliance documentation, reporting, and special projects.
• Maintain accurate records and ensure administrative processes are completed efficiently and in accordance with company procedures.
• Perform additional administrative and operational support duties as assigned.

Requirements:

• High School Diploma or equivalent required; Associate degree preferred.
• 3+ years of administrative, office coordination, or office management experience.
• Experience supporting Human Resources, Operations, Accounting, or related business functions preferred.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent customer service and interpersonal communication skills.
• Strong written and verbal communication abilities.
• Ability to work independently and exercise sound judgment.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Experience coordinating vendors, facilities, or office operations is preferred.
• Strong attention to detail and accuracy in recordkeeping and data entry.
• Bilingual English and Spanish. This role requires fluency in Spanish and English to effectively communicate with our diverse staff and vendors.

Pay: $23.00 to $28.00 per hour DOE